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March 27, 2001 |
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| The City of Cynthiana Board of Commissioner met in regular session at City Hall on March 27, 2001 at 7:00 P.M. Present were Mayor Wells, Attorney Lair, Commissioner Brunker, Commissioner Lancaster, and Commissioner McGee. Commissioner Conner was absent due to illness. | ||||||||||
| Mayor Wells called the 6th regular meeting of 2001 to order. She recognized Ms. Valerie Young and Ms. Kelli McCann who where there on behalf of the Chamber of Commerce. The Chamber would like for the City to increase the budget appropriation to $10,000.00 for the upcoming fiscal year. The increase is requested to allow the Chamber to compensate their director and to decrease the fund raising activities. The Director spends a great deal of time on fundraising. The increase would allow her to focus on area tourism, and provide benefits to the members of the Chamber such as, seminars, web site development, and develop a good sales marketing program. The goal of the Chamber is to become self-sufficient. | CHAMBER OF COMMERCE BUDGET REQUEST |
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| Mayor Wells stated the Kentucky Renaissance program was needed for the downtown area. | ||||||||||
| Commissioner Brunker questioned how the Chamber of Commerce interacts with City and County governments. Ms. Young stated the Chamber of Commerce considers themselves a liaison to the entities. Commissioner Brunker also questioned the posture of the Chamber with non-member businesses. Ms. Young stated the Chamber would like to integrate non-member’s ideas into the new structure. | ||||||||||
| Mayor
Wells assured the representatives the City would consider their request at an
upcoming budget meeting. She stated the City is implementing a
beautification program that would include new lamps on the John Hunt Morgan Bridge.
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| Mayor Wells advised the minutes of March 13, 2001 had been distributed. Commissioner McGee made a motion to approve the minutes as printed. Commissioner Brunker seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | MINUTES 3/13/2001 APPROVED |
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| Mayor Wells welcomed Jonathan Sabella, a student from UK who was observing the meeting. | ||||||||||
| Mayor Wells recognized Commissioner of Finance McGee. | FINANCE REPORT |
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| Commissioner McGee advised he had reviewed the bills and made a motion to pay the following: | ||||||||||
| General
Fund $54,034.63
Water Fund 77,695.33 Cash-in-Bank General Fund $180,932.92 Cash-in-Bank Water Fund $256,209.63 |
BILLS | |||||||||
| Commissioner Brunker seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | ||||||||||
| Commissioner McGee was in receipt of a bill from Tanner Electric in the amount of $4,252.05, but he felt this belonged to the E-911 Board. Commissioner Lancaster replied that it could possibly be part of the City’s. He will ask for a detailed bill. | ||||||||||
| Commissioner McGee reported the Finance Dept. is having trouble collecting some occupational license fees. The City has the authority to ask the Police Chief to have these businesses to cease operations if this fee is not paid. These businesses will receive a letter and have 10 days in which to respond. | OCCUPA- TIONAL LICENSE FEES |
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| Forms for bidding on the tobacco lease of 8932# can be picked up in the City Clerk’s office. Sealed bids will be received until 4:00 P.M. on April 10 with the opening at the meeting that date. | TOBACCO BID |
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| Commissioner McGee advised he had met with Kevin Atkins about potential funding for the WWTP. The City should have news no later than August about funding. | ||||||||||
| Commissioner McGee expressed concern that property owners were not posting their new address, but some people have not received their notices and do not know who to call. Chief Stinson advised Ron England is the contact person. Another notice will be mailed by the post office, but they currently are reviewing our database at the Cincinnati office. Chief Stinson advised the Post Office has caused delays and has not been very cooperative. | E-911 ADDRESS CONCERNS |
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| Mayor Wells recognized Commissioner of Safety Ray Lancaster. Commissioner Lancaster reported the Police Dept. was in the process of moving. Any reports can be picked up at the dispatch center. | SAFETY REPORT |
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| Major Muntz thanked Public Works for assisting with the move. | ||||||||||
| Chief Stinson advised tentative approval has been received on a lot for a fire station at Industrial Park II. | ||||||||||
| Commissioner McGee advised that in the absence of Commissioner Conner, he will give the report on Public Works. | PUBLIC WORKS REPORT |
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| Commissioner McGee made a motion to accept the written resignation of Charles Tucker from Public Works effective 3/14/01. Commissioner Lancaster seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | MOTION
TO ACCEPT RESIGNA- TION OF CHARLES TUCKER |
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| Commissioner McGee made a motion to accept the resignation of Jeff Kiskaden from Public Works effective 3/20/2001. Commissioner Brunker seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | MOTION
TO ACCEPT RESIGNA- TION OF JEFF KISKADEN |
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| Tony Kearns and Lawrence Nickerson of the Sanitation Dept. passed the test for their airbrakes CDL. | ||||||||||
| Commissioner McGee advised a City employee was wearing a uniform that was not flame retardant and sustained a burn when welding. To clothe employees in flame retardant uniform would cost an extra $1.59 per week. | FLAME RETARDANT UNIFORMS |
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| Commissioner McGee made a motion to amend the contract with Cintas to include flame retardant clothing for City personnel who need this type of protection. Commissioner Brunker seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | MOTION
TO AMEND CINTAS UNIFORMS |
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| Commissioner McGee advised four quotations were received for street signs to comply with E-911 regulations. Commissioner McGee made a motion to award the contract for E-911 signs to G & C Sign Company in the amount of $1649.10. Commissioner Lancaster seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | MOTION
TO ORDER STREET SIGNS FOR E-911 COMPLIANCE |
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| Commissioner McGee advised City wide clean up is scheduled for the month of April. The City cannot accept construction waste and tires. The Sanitation Dept. requests items be placed to the curb early in the week. | APRIL CLEAN UP MONTH |
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| Mayor Wells recognized Commissioner of Public Utilities Gary Brunker. | PUBLIC UTILITIES REPORT |
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| Commissioner Brunker advised the life-line equipment is in place at the WTP at a cost of $300.00 per year. | LIFE-LINE IN PLACE |
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| Supervisor of the WWTP, Kenny McCarter, advised the areas where the RBC’s have been pulled filled with sludge. Fortunately, Georgetown and Paris accepted this sludge. Commissioner Brunker stated this emphasizes the need for a new facility. A letter was drafted for Mayor Wells and Judge Peak to send to McConnell, Bunning, and Fletcher requesting $8 million for a new plant. | WWTP SLUDGE PROBLEM |
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| Last year’s budget contained funds set aside for the purchase of hand held meter reading equipment. City personnel have had two demonstrations of this equipment, and unanimously decided the Sensus equipment is the best. Data Quest has verified that it can be interfaced with the utility billing program. Devices will fit on existing meters, and meter readings will be electronically downloaded. | MOTION
TO PURCHASE HAND HELD METER READING EQUIPMENT |
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| Commissioner Brunker made a motion to purchase two handheld electronic meter reading devices (Sensus) from C. I. Thornburg, Inc. at a cost of $9,995.00. Commissioner McGee seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | ||||||||||
| Mayor Wells questioned if this equipment will be used all over town or just a section of town. Commissioner Brunker stated it was his understanding, it would be used all over town. He will verify. | ||||||||||
| Each year the City advertises for bids on items used on a daily and weekly basis. Commissioner Brunker made a motion to advertise for bids on lubricants, laboratory fees, chemicals for WTP and WTTP, and uniforms. Bid opening will be held April 24, 2001. Commissioner McGee seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. | MOTION
TO ADVERTISE FOR BIDS ON LUBES, LAB FEES, CHEMICALS, & UNIFORMS |
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| Commissioner
Brunker advised that Bruce Florence of the Licking Valley Center of the
Maysville Community College will host a construction groundbreaking
ceremony May 8 or May 10.
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GROUND BREAKING FOR MCC - LVC |
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| Mayor Wells recognized Squire Frankie C. Taylor. Squire Taylor inquired about the status of the road repair and yard repair in the northeast quadrant construction area. He advised he received several complaints from citizens. Commissioner McGee reported the City had discussed blacktopping that area during the public hearing session. Anderson Contracting should be back soon to seed and straw disturbed areas. | CONCERNS ABOUT WATER IMPROVE- MENT AREA |
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| Mayor Wells advised reappointments to the BGADD Advisory Committee need to be made. Commissoner Brunker made a motion to reappoint the following individuals to BGADD Advisory Committees: | REAPPOINT- MENTS TO BGADD ADVISORY COMMITTEES |
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| Commissioner McGee seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. | ||||||||||
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Mayor Wells read a letter from Rita Saltsman stating she would like for the Commission to supply citizens with a map with the new addresses on it. |
MAYOR’S REPORT |
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Mayor Wells pleaded with the public to display their new address numbers on their houses. Also, if you receive someone else’s mail, please see that it is returned so that it can be delivered properly. |
NEW ADDRESSES |
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Mayor Wells reported on the
following correspondence received:
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Mayor Wells announced the
following items:
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Mayor wrote the following
memos to:
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Mayor Wells received a phone call from Father Louis Brunker of St. Edward’s parsonage complaining about the misuse of the Church’s parking lot. People litter, cars leak, and parishoners cannot find a place to park for Mass on Saturday night. He suggested perhaps the City take over the maintenance of this lot. The Board is to consider options. |
ST. EDWARDS PARKING LOT |
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Mayor Wells attended the following meetings:
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Mayor Wells thanked Public Works for cleaning up behind the Eveleth House. |
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Mayor Wells and the Board viewed a video of a nuisance behind Delta Court. Mayor Wells has written to the property owners, but nothing has been cleaned up. She wanted to know what the City could do about this problem. |
UISANCE BEHIND DELTA COURT |
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Attorney Lair stated the City’s nuisance ordinance Section 13-21 says a dangerous tree may be removed if it is obstructing the street or sidewalk. The ordinance does not cover other instances. Commissioner McGee suggested Attorney Lair advise the Board of their options. |
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Commissioner McGee made a motion to move to executive session in order to discuss personnel matters. Commissioner Brunker seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. |
MOTION TO MOVE TO EXECUTIVE SESSION |
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Commissioner McGee made a motion to return to regular session. Commissioner Brunker seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. |
MOTION TO RETURN TO REGULAR SESSION |
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Mayor Wells advised that while in executive session, personnel matters were discussed. The first matter was a grievance from the Public Safety Department. The Board decided to allow the employee to choose his next action. No action was taken regarding the second personnel matter from the Fire Dept. |
MOTION TO SUSPEND ALLOW EMPLOYEE TO CHOOSE NEXT ACTION |
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On the third matter, Commissioner Brunker made a motion to suspend a Public Works employee without pay until such time he can get a return to work clearance from the substance abuse professional, has a negative drug screen, and the follow-up process is strictly enforced . A letter is to be drafted by the City Clerk to the individual notifying him of this action. Commissioner Lancaster seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Motion carried. |
MOTION TO SUSPEND PUBLIC WORKS EMPLOYEE |
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Mayor Wells announced the Board had agreed to issue a citation against one of the two nuisances discussed. |
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Attorney Lair advised he had spoken with County Attorney Bill Kuster about E-911 Interlocal Agreement drafted changes to place LINC/NCIC in our Police Dept. No action was taken. |
LEGAL ISSUES |
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Attorney Lair advised he had spoken with Attorney Linda Ain of the Regional Cable Commission. |
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There being no further business to discuss, Commissioner McGee made a motion to adjourn. Commissioner Brunker seconded. In favor: Commissioner Brunker: yes; Commissioner Lancaster: yes; Commissioner McGee: yes; Mayor Wells: yes; Opposed: none. Meeting adjourned. |
MOTION TO ADJOURN |
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Kathy M. Brooks, Deputy City Clerk |
Virgie Florence Wells, Mayor |