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The City of Cynthiana Board of Commissioners
met in regular session on January 28, 2003, at 7:00 P.M. Present were Mayor Wells, Attorney Lair,
Commissioners Clayton, Doan, and Martin.
Commissioner Conner was absent due to illness.
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Mayor Wells called the second meeting of 2003
to order. The first
order of business was the recognition of Glenn Whitaker upon his
retirement on January 31, 2003.
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MEETING CALLED TO
ORDER
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Public Safety Commissioner James H. Martin
introduced Representative Tom McKee who presented Mr. Whitaker with
a Kentucky Colonel designation.
Congratulations and well wishes were expressed by Fred
Morris, Steve Muntz, Ron Judy, and Mayor Wells.
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GLENN WHITAKER
HONORED
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Mayor Wells read a letter for Glenn and a
proclamation declaring January 31, 2003 as Glenn Whitaker Day in
Cynthiana, Kentucky. Commissioner
Martin presented Mr. Whitaker with a Stihl leaf blower.
Mr. Whitaker stated he had worked for five
Mayors and five Police Chiefs, but had always gotten along well with
all of them. He
expressed gratitude that he had been able to work for the City –
it has always felt like home. Mayor
Wells commented that Glenn’s resignation was the end of an era in
the City.
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Mayor Wells recognized Nell Anne Gossett,
Renaissance Ky. Director. Ms.
Gossett advised that the City of Cynthiana was awarded Silver Status
in the Renaissance Kentucky program.
This will enable Cynthiana to apply for grants.
Nell Anne thanked the Board for their support and remarked
this Silver Status is a tribute to the community.
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SILVER STATUS
ACHIEVED IN RENAISSANCE KY. PROGRAM
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Commissioner Martin thanked the City Clerk
staff and the staff working under Asst. Chief Carson for preparing
the reception for Glenn Whitaker.
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Mayor Wells recognized Dr. Julia McKee,
Director of WEDCO. Dr.
McKee explained to the Board of Commissioners that WEDCO is
part of a core group of people working in conjunction with
the Emergency Management Service, schools, and first responders to
formulate an emergency plan for smallpox vaccination of everyone in
Harrison County. A core
group of individuals have been selected to receive the initial
vaccination. The
balance of the serum can only be released by the President of the
United States in the event of a breakout of smallpox.
A breakout would consist of one case – it would trigger
mass immunization.
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WEDCO REPORT
ON SMALLPOX VACCINATION
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WEDCO will be in need of about to 48 to 60
volunteers in the months ahead.
Some will vaccinate, some will park cars and control traffic,
some will courier supplies from one location to another.
The vaccinators will become employees of WEDCO.
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Dr. McKee stressed that this vaccination is a
voluntary issue. The
government cannot force anyone to take the vaccine, but there is
only a 4-day period after exposure.
Persons under the age of 1 will not receive the vaccine
because their immune systems are underdeveloped.
If you were vaccinated in the 1950’s, you will probably
have a slight reaction. This
is the same vaccine that was used years ago.
Dr. McKee advised the core group will put the final touches
on the plan within the next couple of weeks.
She will keep the public informed.
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Mayor Wells advised the minutes of January 11,
2003 have been distributed for review.
Commissioner Clayton made a motion to approve the minutes of
January 11, 2003 as written. Commissioner
Martin seconded. In
favor: Commissioner
Clayton: yes;
Commissioner Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes;
Opposed: none.
Motion carried.
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MINUTES
APPROVED
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Mayor Wells recognized Attorney John Lair.
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LEGALS
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Attorney Lair read Ordinance # 1357 regarding a
sewer rate increase. Commissioner
Clayton made a motion to accept the second reading of Ordinance
#1357 relating to a sewer rate increase.
Commissioner Doan seconded.
In favor: Commissioner
Clayton: yes;
Commissioner Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes;
Opposed: none.
Motion carried.
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ORDINANCE
#1357 – (Sewer Rate Increase) (2nd Reading)
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Attorney Lair advised Wayland Quisenberry had
requested the City of Cynthiana waive the property taxes on the USA
Casting property. Commissioner
Doan made a motion to deny the request to waive property taxes for
USA Castings. Commissioner
Clayton seconded. In
favor: Commissioner
Clayton: yes;
Commissioner Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes; Opposed:
none. Motion
carried.
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MOTION TO DENY WAIVER
OF PROPERTY TAXES
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Attorney Lair advised a contract for Police
Department recruits is ready when the next officer is hired.
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CONTRACT FOR
POLICE RECRUITS
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Attorney Lair was advised at recess that the
County had failed to pass the rate increase for E-911.
Commissioner Clayton commented that he felt the City needed
to look at coffers to see if they could come up with funds instead
of putting a burden on the elderly citizens.
Commissioner Doan also stated that he had struggled with this
decision since he had a lot of reservations about adding another
expense to the people.
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MOTION TO TABLE E-911
REQUEST FOR INCREASE IN RATE
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Commissioner Martin made a motion to table the
E-911 rate increase. Commissioner
Clayton seconded. In
favor: Commissioner
Clayton: yes;
Commissioner Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes;
Opposed: none. Motion
carried.
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The next item on the legal agenda was the
annexation request of Ron and Nancy Kendall Brunker Garrison and
Mary June Brunker. They
have tendered letters for the City of Cynthiana to consider
annexation of their land on U.S. 62 East.
Attorney Lair advised he will contact
the landowners about legal requirements.
Sometimes additional surveys are required plus legal
descriptions of the properties and plats.
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ANNEXATION
REQUEST – BRUNKER & GARRISON
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Mayor Wells acknowledged Commissioner of
Finance and Property Bill Doan.
Commissioner Doan made a motion to pay the
bills as presented:
General Fund
$52,777.95
Water Fund
$87,516.20
Cash-in-Bank General Fund $477,493.65
Cash-in-Bank Water Fund $201,568.21
Commissioner Clayton seconded. In favor: Commissioner
Clayton: yes;
Commissioner Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes; Opposed:
none. Motion
carried.
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BILLS
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Commissioner Doan acknowledged with gratitude
the $400.00 Wal-Mart has donated to the new recreation park.
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DONATION
FROM WAL-MART
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Mayor Wells recognized Commissioner of Public
Utilities Tommy Clayton.
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Commissioner Clayton advised his department has
several projects in the works.
Public Utilities is working on water pressure problems.
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PUBLIC UTILITIES
REPORT
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Mayor Wells recognized Commissioner of Public
Safety James H. Martin. Mr.
Martin stated he had received a letter of resignation from Jonathan
Fields effective 1/20/2003. Commissioner
Doan expressed his regret on this resignation;
he felt Officer Fields had rendered good service to the City.
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MOTION TO ACCEPT
RESIGNATION OF OFFICER JONATHAN FIELDS
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Commissioner Martin
made a motion to accept with regret the resignation of Officer
Fields from the Police Dept. effective 1/20/2003.
Commissioner Clayton seconded.
In favor: Commissioner
Clayton: yes;
Commissioner Martin: yes;
Mayor Wells: yes;
Opposed: none.
Motion carried.
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Commissioner Martin made a motion to advertise
for a certified Police Officer.
Commissioner Clayton seconded.
In favor: Commissioner
Clayton: yes;
Commissioner Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes;
Opposed: none.
Motion carried.
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MOTION TO
ADVERTISE FOR CERTIFIED POLICE OFFICER
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Hopefully, the City will have a candidate able
to attend school on March 24, 2003.
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Commissioner Martin introduced Fire Chief
Stinson. Chief Stinson
presented the annual report for 2002:
Structure Fires
22
Vehicle Fires
12
Outside of Structure Fires
2
Brush Fires
3
Refuse Fires
1
Other types
2
Estimated Dollar Loss
$141,135.00
Total number of runs
296
Total number of lockouts
834
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FIRE DEPT.
REPORT
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Commissioner Clayton questioned if a building
burns can the Fire Dept. tear down.
Chief Stinson advised if the burned building has structural
defects, the Fire Dept. can condemn.
Structural defect is the only reason the Fire Dept. can
condemn.
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Chief Stinson advised the Fire Dept. is
starting an Explorer’s Group.
Interviews will be conducted just like a regular hiring
process. There have been three Fire Dept. personnel who have
volunteered to work with this program.
They are Richard Schwartz, Ray Johnson, Jr., and Chief Stinson.
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EXPLORER’S
GROUP
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Mayor Wells expressed sympathy to C. J. Current
on the death of his father, James Current.
Mayor Wells also expressed sympathy to Ron England and Dale
North on the death of Stanley England.
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SYMPATHY
EXTENDED
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Mayor Wells announced Mr. James Adams of CSX will be
at the meeting on 2/11/2003.
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Mary Gregory of FEMA will attend a special meeting on
February 5, 2003 at 2:00 P.M. about
the A. Keller Dam.
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UPCOMING
MEETINGS
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Mayor Wells advised she had proclaimed the week
of January 27 through February 2, 2003 as Catholic School Week.
A copy of the proclamation is hereto attached and made a part
hereof.
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CATHOLIC SCHOOLS
WEEK
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Mayor Wells advised William Penn and George
Slade have co-authored a book entitled Cromwell’s Comments
about the City of Cynthiana’s first Mayor.
The book is selling for $10.00 at the Museum.
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CROMWELL’S COMMENTS
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Mayor Wells wrote the following letters and
memos:
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Memo to Commissioner Clayton re:
water pressure
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Letter to Charles Tribble, chairman of Salvation Army,
regarding references for needy individuals
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Memo to Board re:
Cable TV franchise ordinance.
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Memo to Board re:
lighting of Business Park II.
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Memo re: Code
Enforcement
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Memo to Chief Stinson re: a burned building left standing
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Letter to R. J. Palmer and Rep. McKee on behalf of the
issue of liability insurance for doctors and hospitals.
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51 letters to Alice Lenox’s 5th grade
students at Westside.
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LETTERS WRITTEN
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The following letters have been received:
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Letter regarding Homeland Security from the White
House
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Letter from Quest Engineers advising three copies of
Public Facilities update has been submitted for approval.
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Memo from Kentucky League of Cities re:
health insurance.
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A “thank you” letter was received from Linda and
Carol Wasson re: railroad
gates on E. Pleasant Street.
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LETTERS RECEIVED
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Mayor Wells made the following announcements:
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The Renaissance Kentucky Board meeting will be held
January 31, 2003 at City Hall.
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The Griffith property on U.S. 62 W is going to be
preserved by the University of Kentucky.
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The Kentucky League of Cities will host a reception in
Frankfort on February 19, 2003.
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The Reality Store will be held March 4, 2003.
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ANNOUNCEMENTS
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·
Audrey Moreland has faxed a report on the A. Keller
Dam to the Mayor’s office.
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A meeting of the Harrison County Conservation District
will be held February 6, 2003 at the Extension Office.
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The Market Review has a nice article about
Harrison County in the current edition.
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Commissioner Clayton made a motion to appoint
Commissioner Doan to serve as the City’s representative on the
Licking River Valley RC&D Board.
Commissioner Martin seconded.
In favor: Commissioner
Clayton: yes;
Commissioner Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes;
opposed: none.
Motion carried.
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DOAN APPOINTED TO
LRVRC&D BOARD
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Commissioner Martin stated he would like to
have an executive session to discuss a personnel matter. Attorney Lair advised general personnel questions could not
be discussed in closed session.
Commissioner Doan advised the City of Cynthiana
owns a tobacco allotment from the property on Cook Pike. The owner of the allotment as of July 1, 2002, would be the
recipient of any buyout money.
Commissioner Doan stated he believed the City should not do
anything with this property until the City sees what will happen
with the bill in this session.
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TOBACCO
ALLOTMENT
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Attorney Lair advised he would be having
surgery on Thursday.
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Mayor Wells encouraged the Board to pull any
information she has given them on Code Enforcement.
She would like for them to look at the material again before
the next meeting.
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CODE ENFORCEMENT
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There being no further business to discuss,
Commissioner Clayton made a motion to adjourn.
Commissioner Doan seconded.
In favor: Commissioner Clayton:
yes; Commissioner
Doan: yes;
Commissioner Martin: yes;
Mayor Wells: yes; Opposed:
none. Meeting adjourned at 9:00 P.M.
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ADJOURNMENT
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