City of Cynthiana
City Clerk - Jamie Hutchison
Deputy Clerks - Samantha Wright, Elizabeth Faulkner and Leslie Mullett
8:00 AM - 11:45 AM
12:30 PM - 4:00 PM
The Finance Department operates within the City Clerk’s Office located in Suite 1 of City Hall, 104 E Pleasant Street. The Finance Department is responsible for the billing and collection of various City fees and taxes including property taxes, regulatory license fees, occupational license fees, net profit license fees, and insurance premium license fees.
Property tax rates are set annually by the Board of Commissioners. Property taxes are due by November 30 of each year. Property owners are billed for city property taxes by November 1 based on the assessed value of their property as of January 1 of the current year.
In order to conduct business within the City of Cynthiana city limits, the purchase of a business license is required. Anyone conducting business in the City of Cynthiana is required to file and pay Net Profits of 1-1/2% per federal income tax reporting forms, a minimum of $50.00 annually.
If a business has employees, the employees are subject to a 1-1/2% occupational license fee. The employer is required to withhold 1-1/2% of an employee’s gross wages and remit the amount to the City on a quarterly basis. At the end of the calendar year, a reconciliation form is required. Failure of the employer to withhold this fee does not relieve the employee of the liability.
Ordinances and forms pertaining to Net Profits and Occupational License Fees can be obtained at the City Clerk’s Office or by calling 859-234-7150.
The Insurance Premium Fee of 6% is collected quarterly from each insurance company issuing any insurance policy that is not a life, health, or workers compensation policy within the city limits.
All monies collected from the above taxes and fees are used to fund general government services including police, fire, and public works. Tax and fee monies are not used to fund any utility services.
The Finance Department also reviews and pays all bills incurred by the City. Payment of bills are processed twice a month after approval for payment by the Board of Commissioners. Payroll for all city employees is processed by the Finance Department. All payroll records and personnel records are maintained in the Finance Department.
Other duties of this department include the preparation of the City’s budget, monthly and annual financial statements as well as providing administrative support to all departments within the City.
To read more about the official duties of a municipal clerk, please visit www.kyclerks.com.